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Chemical Inventory

Module: ChemIQ

The Chemical Inventory is where you manage every chemical product in your organization. It gives you a single, searchable view of what chemicals you have, where they are, and how much is on hand — across every site and location in your company. Whether you run one facility or twenty, you always know exactly what is in your buildings.

Key Features​

Inventory List View​

Your inventory displays chemicals grouped by product, making it easy to see at a glance which products you stock and where they are located. Each product row shows:

  • Product name and manufacturer
  • GHS pictogram badges indicating hazard types (flammable, corrosive, toxic, etc.)
  • Custom tags your team has applied
  • Site and location where the chemical is stored
  • Quantity on hand
  • SDS status — whether a current Safety Data Sheet is attached

Search and Filters​

Find any chemical in seconds using the filter bar:

  • Search — Type a product name, manufacturer, or CAS number
  • Site filter — Narrow results to a specific site
  • Location filter — Drill into a specific storage area within a site
  • Tag filter — Show only chemicals with a specific custom tag
  • Hazard category filter — Filter by GHS hazard type (flammable, corrosive, acute toxicity, etc.)
  • SDS status filter — Find chemicals missing an SDS so you can close coverage gaps

Four Ways to Add Chemicals​

You can add a chemical to your inventory using any of these methods. Each one opens a guided flow that walks you through product selection, site and location assignment, and quantity entry.

  1. From Catalog — Browse or search your company's product catalog. Select a product, choose a site and location, enter the quantity, and you are done. This is the fastest method when the product is already in your catalog. Recently added products appear automatically so you can get started without searching.

  2. Scan Barcode — Use your device's camera to scan a product barcode, or type the barcode number manually. Tellus looks up the barcode against your catalog and a global product database to find a match. If the product is recognized, the form is pre-filled automatically. This is ideal for receiving shipments or conducting walkthroughs with a phone or tablet.

  3. Capture Label — Take a photo of the product label (or upload an existing image) and let Tellus AI extract the product name, manufacturer, container size, and other details. You can upload up to five images for better accuracy. The system also detects pesticide labels and extracts EPA registration numbers and signal words. If a matching product already exists in your catalog, Tellus will suggest it so you can avoid duplicates.

  4. Import SDS — Search your SDS library and select a Safety Data Sheet. Product name, manufacturer, and hazard data are pre-populated from the parsed document. If one or more products in your catalog are already linked to that SDS, Tellus shows them so you can pick the right one rather than creating a duplicate entry.

You can also click Don't see your product? Enter manually below the method buttons to type all product details by hand — product name, manufacturer, CAS numbers, container size, and more. Tellus checks for duplicates as you type to prevent redundant entries.

Chemical Detail View​

Click any chemical to open its detail page, which includes:

  • Product information — Name, manufacturer, container size, and attached SDS
  • Location details — Site, specific location, and quantity on hand
  • GHS hazard classifications — Pictograms, signal words, hazard statements, and precautionary statements extracted from the SDS
  • Composition — Chemical ingredients with CAS numbers and concentration percentages
  • PPE recommendations — Protective equipment guidance based on SDS Section 8 and NIOSH guidelines
  • Regulatory flags — Which regulatory lists this chemical appears on
  • Custom tags — Tags your team has applied for internal organization
  • Activity history — When the chemical was added, last edited, and by whom

Edit and Deactivate​

  • Edit — Update quantity, location, tags, or attached SDS at any time
  • Deactivate — When a chemical is removed from your workplace, deactivate it rather than deleting. This preserves the historical record for audits and compliance while removing it from your active inventory views

Duplicate Detection​

When you add a new chemical, Tellus checks your existing inventory for potential duplicates based on product name, manufacturer, and CAS number. If a likely match is found, you will see a warning before the entry is created — so you can update the existing record instead of creating a duplicate.

Who Uses This​

RoleWhat You Can Do
AdminFull access — add, edit, deactivate, and manage all chemicals across all sites
ManagerView and edit chemicals at the sites you manage
Program CoordinatorView and edit chemicals as part of your compliance oversight responsibilities
EmployeeView chemicals and their details (read-only access)

Availability​

All chemical inventory features listed above are included on every Tellus EHS account ($99/month).

Common Tasks​