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Chemical Inventory

Module: ChemIQ

The Chemical Inventory is where you manage every chemical product in your organization. It gives you a single, searchable view of what chemicals you have, where they are, and how much is on hand — across every site and location in your company. Whether you run one facility or twenty, you always know exactly what is in your buildings.

In the ChemIQ sidebar, you will find it under the Manage group, labeled simply Inventory.

Key Features​

Inventory List View​

Your inventory displays chemicals grouped by product, making it easy to see at a glance which products you stock and where they are located. Each product row shows:

  • Product name and manufacturer
  • GHS pictogram badges indicating hazard types (flammable, corrosive, toxic, etc.)
  • Custom tags your team has applied
  • Site and location where the chemical is stored
  • Quantity on hand
  • SDS status — whether a current Safety Data Sheet is attached

Search and Filters​

Find any chemical in seconds using the filter bar:

  • Search — Type a product name, manufacturer, or CAS number
  • Site filter — Narrow results to a specific site
  • Location filter — Drill into a specific storage area within a site
  • Tag filter — Show only chemicals with a specific custom tag
  • Hazard category filter — Filter by GHS hazard type (flammable, corrosive, acute toxicity, etc.)
  • SDS status filter — Find chemicals missing an SDS so you can close coverage gaps

Four Ways to Add Chemicals​

Adding a chemical happens on a single Add Chemical page — reachable from the Add Chemical item in the Add group of the ChemIQ sidebar, or from the Add Chemical button on the inventory list. You start by picking one of these methods to identify the product; the resolved product then appears as a compact card (for products you already have) or an editable form (for new ones), with an Attach SDS option and an Add to inventory now? toggle that decides what gets saved.

  1. From Catalog — Browse or search your company's product catalog and select a product. This is the fastest method when the product is already in your catalog. Recently added products appear automatically so you can get started without searching.

  2. Scan Barcode — Use your device's camera to scan a product barcode, or type the barcode number manually. Tellus looks up the barcode against your catalog and a global product database to find a match. If the product is recognized, the form is pre-filled automatically. This is ideal for receiving shipments or conducting walkthroughs with a phone or tablet.

  3. Capture Label — Take a photo of the product label (or upload an existing image) and let Tellus AI extract the product name, manufacturer, container size, and other details. You can upload up to five images for better accuracy. The system also detects pesticide labels and extracts EPA registration numbers and signal words. If a matching product already exists in your catalog, Tellus will suggest it so you can avoid duplicates.

  4. Import SDS — Search your SDS library and select a Safety Data Sheet. Product name, manufacturer, and hazard data are pre-populated from the parsed document. If one or more products in your catalog are already linked to that SDS, Tellus shows them so you can pick the right one rather than creating a duplicate entry.

You can also click Don't see your product? Enter manually below the method buttons to type all product details by hand — product name, manufacturer, CAS numbers, container size, and more. Tellus checks for duplicates before creating a new product to prevent redundant entries.

Once a product is resolved, the Add to inventory now? toggle decides what gets saved:

  • Toggle on — you record actual stock. Enter the container size and unit, the number of containers, and an optional location within the selected site, then click Add chemical to save the product and the inventory record together.
  • Toggle off — the product is saved to your Product Catalog only, with no quantity or location. This is how you add a catalog-only product; the old separate Add Product page now opens this same page with the toggle already off.

Either way, you can attach an SDS to the resolved product before saving using the Attach SDS option — this links hazard data, PPE recommendations, and regulatory flags automatically.

Chemical Detail View​

Click any chemical to open its detail page. The page is organized into tabs so you can move straight to the information you need:

  • Product Info — Name, manufacturer, container size, CAS numbers, custom tags, and the attached SDS. This is also where you edit product details and manage tags.
  • SDS & Hazards — GHS pictograms, signal word, hazard and precautionary statements, composition, and PPE guidance pulled from the attached Safety Data Sheet, plus the chemical's label print history.
  • Inventory — Site, specific location, quantity on hand, and container details. Update quantity, change location, or copy the item to another site or location from here.
  • History — A running record of quantity changes over time, so you can see how stock has moved and who changed it.
  • Images — Product and label photos captured during entry.
  • EPA Label — Pesticide label details and EPA registration data. This tab appears only for products flagged as pesticides.

Edit, Archive, and Reactivate​

  • Edit — Update quantity, location, tags, or attached SDS at any time from the relevant tab
  • Archive — When a chemical is removed from your workplace, archive it (Mark Inactive) rather than deleting. This preserves the historical record for audits and compliance while removing it from your active inventory views
  • Reactivate — If an archived chemical comes back into use, reactivate it to return it to your active inventory without re-entering any details

Duplicate Detection​

When you add a new chemical, Tellus checks your existing inventory for potential duplicates based on product name, manufacturer, and CAS number. If a likely match is found, you will see a warning before the entry is created — so you can update the existing record instead of creating a duplicate.

Who Uses This​

RoleWhat You Can Do
AdminFull access — add, edit, archive, and manage all chemicals across all sites
ManagerView and edit chemicals at the sites you manage
Program CoordinatorView and edit chemicals as part of your compliance oversight responsibilities
EmployeeView chemicals and their details (read-only access)

Availability​

All chemical inventory features listed above are included on every Tellus EHS account ($99/month).

Common Tasks​