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Manage the Product Catalog

For: Admin, Manager | Tier: All plans

The Product Catalog is your company's master list of chemical products. Maintaining a well-organized catalog makes it faster to add chemicals to inventory and ensures consistency across sites — everyone references the same product names, manufacturers, and SDS documents.

Prerequisites​

  • You must have Admin or Manager role

Steps​

Add a Product to the Catalog​

Adding a catalog-only product uses the same Add Chemical page as adding inventory — you simply leave the inventory toggle off.

  1. Navigate to ChemIQ > Product Catalog
  2. Click Add Product — this opens the Add Chemical page with Add to inventory now? already set to off (catalog-only)
  3. Identify the product using any method (From Catalog, Scan Barcode, Capture Label, Import SDS), or click Don't see your product? Enter manually
  4. Enter the product name (for example, "Isopropyl Alcohol 70%") and manufacturer (for example, "Fisher Scientific")
  5. Attach an SDS from your library using the Attach SDS affordance (optional but recommended)
  6. Leave the Add to inventory now? toggle off so the product is saved to the catalog only — no site, location, or quantity is required
  7. Click Add chemical

The product is now available for anyone on your team to add to their site inventory.

Add a Product to Inventory from the Catalog​

  1. Navigate to ChemIQ > Product Catalog
  2. Search for the product or browse the list
  3. Click on the product to open its detail page
  4. Click Add to Inventory — this opens the Add Chemical page with the product pre-filled and Add to inventory now? already turned on
  5. Enter the container size and unit, the number of containers, and an optional location within the selected site
  6. Click Add chemical

Edit a Product​

  1. Open the product from the catalog list
  2. Update the product name, manufacturer, container size, or linked SDS
  3. Save your changes

Changes to a catalog entry do not retroactively update existing inventory items — they apply to new inventory entries created from this product going forward.

Expected Result​

The product appears in your catalog, ready to be used when adding inventory entries at any site. If an SDS is linked, all hazard data, GHS classifications, and regulatory information are available automatically when inventory entries are created from this product.

Tips​

  • One entry per container size — A 1-gallon jug and a 55-gallon drum of the same product should be separate catalog entries. This follows the industry-standard SKU pattern and ensures accurate quantity tracking.
  • Link the SDS — Products with a linked SDS get automatic hazard classifications, PPE recommendations, and regulatory flags when added to inventory.
  • Search before adding — Check whether the product already exists in your catalog before creating a new entry. This prevents duplicates.
  • Bulk building — If you are setting up your catalog for the first time, start by uploading your SDSs to the SDS Library, then create catalog entries with SDS links.