Skip to main content

Bulk Upload SDS Documents

For: Admin, Manager | Tier: Standard and Pro

When you have many SDS documents to upload — whether migrating from another system or onboarding a new site — bulk upload lets you process them all in a single step.

Prerequisites​

  • You must have Admin or Manager role
  • Your plan must be Standard or Pro (Starter supports up to 10 at once)
  • SDS files must be in PDF format
  • All PDFs must be collected into a single ZIP archive

Steps​

  1. Prepare your SDS files — collect all PDF files into a single ZIP archive on your computer
  2. Navigate to ChemIQ > SDS Library
  3. Click Bulk Upload
  4. Upload the ZIP file by dragging it onto the upload area or clicking to browse
  5. Watch the progress — Tellus extracts the PDFs and begins AI parsing on each one individually. You will see a progress indicator for the batch.
  6. Review each SDS as parsing completes:
    • Each document gets its own entry in the library
    • Review the parsed product name, manufacturer, and hazard data
    • Approve or flag for correction
  7. Approve completed entries to finalize them in your library

Expected Result​

Each PDF in the ZIP file becomes a separate SDS entry in your library, fully parsed with all 16 GHS sections extracted. You can link these SDSs to inventory items immediately.

Tips​

  • File naming — Name your PDF files with the product name for easier identification during review (for example, "Acetone - Fisher Scientific.pdf").
  • Batch limits — Standard plans can upload 50 SDSs at once; Pro plans have no limit.
  • Failed parses — If a document fails to parse (usually due to poor scan quality or non-standard format), it will be flagged. You can re-upload a better copy or enter the data manually.
  • Duplicate detection — If Tellus finds a document that matches an existing SDS in your library, it will flag it as a potential duplicate so you can decide whether to keep or replace.